Tag Archives: Ashley Moye

The New OrgSync Interface

OrgSync is releasing a powerful new update to improve your user experience.  This redesign features better organization, simplified navigation and added functionality.

The redesign release is planned for July 22, 2014.  We will notify you if this date changes.

 

And check out the new OrgSync iPhone app, which makes it easy to access what you need, when you need it!

While OrgSync is already mobile-friendly and can be accessed through all mobile web browsers, the new iPhone app can assist iPhone users in the following tasks:

  • Find and join organizations
  • Read the latest campus news
  • Discover and RSVP to events
  • Access campus information, bookmarks and forms
  • Connect with peers and organizational leaders
  • Contribute to discussions

For more information, and to download the app, visit http://www.orgsync.com/mobile.

~Ashley Moye~

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AALL Spectrum Feature — Moving on Up: To a Deluxe Library in the Sky

interior stairway

A view of the interior staircase from the IT help desk on the fourth floor

Charlotte School of Law Library opened its doors in 2006 to an inaugural class of 86 students. In the early days of building our library stacks, we absorbed a collection belonging to the Mecklenburg Law Library that was no longer maintained by the local public library system. Our first home for the collection was in a repurposed three-story law office, and, while the building itself was a beautiful Gregorian-style mansion situated in the upscale urban area of Dilworth, it soon was deemed too small to meet the physical collection needs of our exponentially growing incoming classes and subsequent staff additions.

West Side Story

In the summer of 2008, we simultaneously cataloged and processed an extensive collection purchased from the former National Judicial College and packed up house and home, destined for a new location. The space was part of new development meant to bring rejuvenation and urban redevelopment to an area of Charlotte that had been the victim of urban blight and serve as a flagship of renewal for the area.

Unfortunately, soon after our move, the recession hit and the development of the area stagnated. Our law library space on the second floor of this building was designed with little input from the library staff and leadership, and the owners of the building resisted creating an interior that was too specific in meeting our needs. As the years passed, our student body grew to more than 1,500, and staff and faculty grew as well. The demands placed upon the law library’s facilities and infrastructure by this influx of patrons, in addition to our attorney members and public patrons, meant that our space was ill-suited to accommodate such demands. 

Moving, Part Deux

In late 2012, we learned that Charlotte School of Law was destined for uptown Charlotte, taking over nine floors of a premier center city office complex, Charlotte Plaza. This time around, we were fortunate to participate in planning our new library, and many of our suggestions were incorporated into the final design. Our main objective in designing the library was to meet the needs of students and faculty alike. We analyzed how our space was currently being used and tailored our new space to increase access and use.

Study rooms in our old space were highly sought after, so in our new space we increased the number of study rooms from 21 to 39 and scattered a number of these study rooms outside the library on other floors at Charlotte Plaza. Many students also appreciated the quiet study space at our old location, so we designated our entire space on the fourth floor as a quiet area. Our reference librarians are highly engaged with our students, so we created a reference hallway dedicated to these librarians’ offices in short walking distance from the reference desk. To enhance collaborative study among students and between librarians and students, we added two distinct Research Zones in the reference area, equipped with computer hook-ups and large monitors.

In order to make all areas of the library easily accessible to students and faculty, we included an internal staircase to connect the fourth and fifth floors. The circulation desk, reference desk, and information technology help desk are all situated directly off the staircase. Focusing on accessibility, we transitioned all of our treatises, state materials, journals, and regional reporters from compact shelving to static shelving.

Free to a Good Home

Although doing away with compact shelving and opening up the library space for our patrons was a welcome change, it did leave us with a conundrum on our hands. Space constraints had been few and far between in our old building, resulting in a somewhat unwieldy collection that had no business moving to our new building en masse. Second copies and non-updated materials abounded, especially reporter volumes, ranging on and on ad infinitum. Once we moved to our uptown building, discard projects would take on a life of their own, requiring use of a freight elevator and possibly even professionals. So, despite the fact that it made our inner librarian bones cringe and twinge, a large number of books needed to be sent away to the “farm” to while away their days in the sunshine, or, more preferably, be rehomed.

Beginning in the 2013 spring semester, we began preparing for our move with a massive book giveaway initiative, reducing our collection as well as allowing us to serve our law student and local legal communities. Over the course of a semester, the library team came together to identify redundant materials, remove them from the collection, and find them good homes. An online database was created via Google, displaying cover art and details of each title. Books were offered in phases, first and foremost to students and alumni as both resource materials and window dressing, well-suited for new lawyer offices, and then to faculty, staff, other local libraries, and the community. Through this project, more than 13,777 books found loving families, with only a few minor hiccups, and we were left with only 2,000 books remaining for the “farm.”

I’ve Got 99 Problems, but My Team Ain’t One

After celebrating our successful discard project, we began planning the spacing and organization of our newly culled collection. We spent days poring over blueprints, wandering the stacks with measuring tapes, and crunching linear feet measurements into calculators. Similar to many other law libraries, our collection is organized primarily into categories, such as regional reporters, journals, federal materials, and treatises, and, within each of these sections, by Library of Congress classification numbers. We also have a dedicated reference section focusing specifically on North and South Carolina law. With two floors and a wide range of shelving in addition to these divisions, simple planning turned into a strange logic puzzle, attempting to preserve our categories and maintain a natural flow of the collection across the floors. Once the final calls were made, we congratulated ourselves and moved on with our regular day-to-day duties.

Our original plan to place our shorter book shelves on the fifth floor to provide a clear line of sight was short-lived. It became apparent that our architects weren’t necessarily familiar with the nuances of library design. The reinforced flooring necessary for taller stacks was only available on the fifth floor, due to the third floor being occupied by a different company, which made it impossible for engineers to reinforce the fourth floor as well. Suddenly our logic puzzle was back with a vengeance, requiring reallocation—meaning more hands on deck, more face palms, and more desperate cravings for margaritas at lunchtime.

The library was the last department scheduled to move on Friday, August 2. However, at this point, both the fourth and fifth floors in our new building were still under construction due to the reinforced flooring required and the labor-intensive installation of the floating stairwell between the two floors. As a result, the library would have to make do with a much smaller temporary space until our permanent location was complete. We rallied and proved our flexibility, rising to the challenge of separating our essential collection for the temporary space and leaving the nonessential materials on the shelves in our old building for the duration of the semester.

A Team in Transition Stays in Transition

August 2 came, and we packed our offices with much fanfare, planning to start work on our temporary floor the following Monday. However, on the way back from a staff lunch outing, management was informed that our temporary library floor was not ready and that our staff would be spread out into unused offices throughout the building for approximately one week. Thankfully, this “temporary-temporary” arrangement lasted only the one week.

In our temporary library space, we proved that we were a team time and time again. We were only in this location for one semester, so the school was reluctant to incur any expenses renovating the floor for such a short period of time. As a result, four members of the circulation staff shared a small work space, all of our technical services staff was confined to one room, and reference librarians were spread out two to an office. There weren’t enough shelves put up for the course reserve collection, one of the doors didn’t even have a door handle, and students were frequently locked out of study rooms due to the way the door locks had been constructed. The library staff had to adapt to tightly packed spaces that housed our work desks, book carts, and overflowing book collection. Students were less than impressed with the temporary library. Library staff frequently had to remind students and faculty that the space was not permanent.

At Long Last, Welcome Home

After the semester closed and the holidays arrived, we went to our homes happily while movers and builders feverishly worked on preparing our new floors, and we were able to welcome in the New Year in our permanent space. Our students, faculty, and staff have all been impressed with our new facilities, and we all believe that it was worth the wait. Finally, we’re here to stay!

This article was featured in the May 2014 issue of the AALL Spectrum, the official magazine of the American Association of Law Libraries.

~Ashley Moye, Brian Trippodo, Erica Tyler & Kim Allman~

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I’d Rather Be in Detroit, Michigan

The 2014 Innovative Users Group annual meeting took place in Detroit, MI from May 6-9.  We traveled to Detroit with a modicum of skepticism, due to a lot of negative media attention focusing on the city.  We weren’t sure what to expect, but we were determined to keep an open mind.  And we’re so glad we did, as we were pleasantly surprised at every turn.

Take a look at the REAL Detroit we found on our trip.

All in all, Detroit is a modern city featuring a safe downtown area full of incredibly friendly locals, amazing food, and gorgeous architecture.   We were sad to go, and we’re hopeful that IUG will decide to return to the city for future conferences.

~Brian Trippodo & Ashley Moye~

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What ARE Your Favorite Study Aids?

During National Library Week, the library conducted a survey polling our current students about their favorite study aids.

The results have been tallied and sifted through, and we are proud to present the official word on Charlotte Law student’s preferred study aid materials!

Our top five study aids are:

  1. Examples and Explanations – 28.57%
  2. Emanuel Law Outlines – 12.78%
  3. Flash Cards – 12.03%
  4. Black Letter Outlines – 11.28%
  5. Glannon Guides – 10.53%

Here’s the full breakdown:

Want to know why people prefer one type of study aid to another?  We’ve got a graph for that too!


Here’s some of what our students had to say:

“I use The Black Letter Outlines for supplement reading because they provide a solid overview of the specific material and key terms that I should be pulling out of the cases I am assigned.”

“This study aid speaks in regular language. It breaks down concepts to make them very simple to understand (Emanuels).”

“I am an audio learner. It allows me to think visually while I listen to the subject I’m studying (Audio CDs).”

“I’m not one to use study aids, but I like the Examples & Explanations because they’ve been consistently recommended by professors and because they give an opportunity to test your knowledge rather than just rephrasing.”

“I find that most professors suggest this series as a supplement to their teaching. Additionally, I have found that the explanations are very clear and helpful to explain complex theories (Examples & Explanations).”

“The Understanding Series breaks down the subject material in terms in which you will understand it better.”

Want to take a closer look at our study aids collection?  Check out our Academic Success LibGuide, and as always, don’t hesitate to contact the library with additional question or feedback!

~Ashley Moye & Erica Tyler~

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Copyright Questions and Answers for Information Professionals: From the Columns of Against the Grain – A Book Review

copyrightquestionsandanswers

For many information professionals, copyright fascinates and confounds. Copyright is glossed over in many classes, and librarians struggle to find clear answers to questions that arise in their practice. In the early days of a career, it is easy to blame youth for your befuddlement, but as years pass it becomes more and more difficult to plead ignorance. I have turned to a number of resources, including books, seminars, and massive online open courses, but all have skimmed over practical issues. For many librarians, copyright is simply a hurdle, not a concept to be lingered over, and swift resolutions to imperative questions are invaluable. Copyright Questions and Answers for Information Professionals: From the Columns of Against the Grain by Laura N. Gasaway goes a long way in fulfilling that need.

Gasaway, a recognized expert on copyright, has been wrangling with copyright problems for fifteen years now, answering questions from readers in a regular column in Against the Grain, the periodical offshoot of the Charleston Conferences. In her column, she addresses her audience of librarians, publishers, teachers, and authors, clearing the fog and replacing it with clear practicalities, one query at a time.

In her new offering, these questions and answers have been curated, updated, organized, and reassembled, giving readers access, in a single work, to Gasaway’s experience and expertise that was before scattered throughout her columns. Gasaway covers all the usual suspects, including fair use rights, library reserves, licensing, interlibrary loan, preservation, software, and digitization. Question-and-answer pairings are organized into topical chapters, and the book finishes with an emerging issues chapter providing current content on timely subjects such as HathiTrust and the first sale doctrine.

Each chapter features a brief introduction that provides context, but the value of the text lies in her answers to each questioner’s specific needs. While this idiosyncrasy does make the book poorly suited for cover-to-cover reading, it is perfect for quick reference. Other popular copyright texts use the question-and-answer format to show applications of broad concepts, but since the questions posed in this book are wide-ranging and true to life, it effectively provides applicable answers to specific questions. Unfortunately, this also means that when looking for concrete answers, there is no guarantee that guidance for a given question is present between the covers.

In this case, a comprehensive and exhaustive index holds the key to unlocking the precious wisdom inside this book. This is a weakness of the book. While a primarily question-and-answer format leads you to believe that this work would be well-suited for novices, specialized vocabulary or specific portions of the Copyright Acts are often indexed instead of the words used by the questioner. Underutilized cross references again hinder those without a strong knowledge base, and while excellent term definitions and clear, concise summaries of concepts are repeatedly provided throughout the text, the index does not easily lead a reader to them. Not having comprehensive keyword references may seem to avoid redundancy, but instead it limits usability. Readers will not be approaching this text with exact replicas of existing questions, but instead will need to glean their own answers through a careful reading of answers to similar inquires. Because the language of exact inquires is not carefully indexed, an e-book version of this work would be preferable, allowing readers to perform keyword searches and thus work with whatever vocabulary they have on hand.

While the index and other minor inconsistencies keep Gasaway’s content from shining as brightly as it should, Gasaway deserves great praise for her work’s greatest strength: her ability to strike a balance between handing out specific advice and teaching readers strategies to navigate the treacherous waters around best practices and general guidelines. Guidelines and fair use do not lend themselves to cut-and-dry answers, making many copyright texts full of generalizations. However, Gasaway brilliantly teaches her lessons through examples, focusing not only on the use of best practices, but also on the importance of careful risk assessment. She reminds readers that copyright is rarely a firm line, unfortunate though it seems. Instead, application of copyright law is often nebulous. Gasaway’s well-balanced advice guides readers in making their own choices, weighing their options, and choosing to overcome their copyright hurdles the way that is most appropriate for them. In this role, Gasaway is truly a master of her craft.

~Ashley Moye~

This book review first appeared in 106 Law Libr. J. 108-109 (2014).

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Need Student Publishing Support? Your Library has a Guide for That!

While some long to see their names in lights, and others their names in block lettering across the cover of a bound volume, publishing as a student is a route each and every one of you can benefit from, even those without specific dreams of grandeur.   Seeking out potential avenues of publications and creating content not only allows you to contribute to the profession and legal community, but also gives you a chance to build a public profile, develop your writing skills, and advance your learning in your chosen fields.

Do you know about our Research Guides page, which features a range of information tools designed to assist you with your research and study at Charlotte School of Law?

This page now plays host to our newest research guide, focused specifically on student publishing support.  Featuring both academic writing resources available through your library and free online materials, this guide serves as a one-stop resource to connect you with writing and publishing advice, submission guidelines for various journals and tools to help you decide where to submit.  It also provides information on copyright and your own rights as an author, resources for empirical research, and additional resources specifically tailored for law review.

And as always, if you run in to any questions or need further advice, don’t hesitate to ask your friendly library staff for assistance!

~Ashley Moye~

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To Display or Not to Display: That is the Question. Or Is It?

tsll

I think we can all agree that one of the most confounding changes related to Resource Description and Access (RDA) is that affecting those inscrutable 33x fields. We’ve all asked the questions, ranging from “What are they?” and “Why are they there?” to “What do we do with them?” and “So what happens to these GMDs?”

While there are concrete answers to the early rounds of questions like what and why, many libraries are still struggling with reconciling answers to the latter questions. Opinions may be scattered, but as implementation becomes a distant memory and day-to-day reality ensues, librarians are initiating workflows and solutions that balance the needs of public services and technical services staff as well as the needs of the all important end-users.

First, let’s review a little background. Originally, bibliographic records used the General Material Description (GMD) to distinguish between differing types of records, including microform, motion pictures, sound recordings, and music. One field, however, proved itself a problem child as time progressed. Originally called “computer file”, the GMD for “electronic resource” served as a catch all for data, programs that process data for use, and combinations of data and programs, accessed either locally or remotely. But as times changed and the information superhighway grew longer, wider, and more circuitous, this simple description of “electronic resource” no longer proved useful in clearly and concisely identifying resource types for the patron. In this same manner, “motion picture” and “videorecording” also proved to be increasingly limiting as descriptors.

Enter RDA and those inevitably messy 33x fields. The purpose of replacing the single GMD with three fields—content type, media type and carrier type—is an attempt to parse out the pieces that had previously been combined into one GMD, thus providing additional clarity to the description of resources. Current RDA records can distinguish between subtle differences in the mass of records originally clumped together under a single term, with each field serving a specific purpose in breaking down the now diverse elements of resources.

While these 33x fields will inevitably replace the GMD, in the meantime, librarians are left bridging the gap—both in workflows as well as in their integrated library systems. All of us face the same decisions, with a few common questions emerging. Do you display your 33x fields? How do you reconcile your AACR2 records still featuring the GMD with your new RDA records?

Yes, eventually 33x fields will need to be added to all non-RDA records. The Program for Cooperative Cataloging (PCC) Guidelines on Hybrid Bibliographic Records recommend a period of three years, where catalogers editing non-RDA records are asked to leave GMDs present in records through March of 2016. This allows vendors ample time to implement changes to their discovery systems that will actually make good use of the 33x fields. After that time, GMDs dissolve in to dust. In the meantime, how will your library choose to handle this conundrum?

The first challenge is tackling inconsistent displays in the catalog. Weighing your library’s cataloging resources and staff workloads, you must decide whether to let records live side by side in harmony or to attempt to hybridize your records – either by inserting RDA 33x fields in to AACR2 records or inserting GMDs into RDA records. Unfortunately, this is a time-intensive endeavor, and many libraries simply do not have an excess of valuable, yet ever-diminishing staff resources to make these consistency changes feasible.

Most libraries are in agreement that the GMD is overwhelmingly seen as a visible and understandable field, allowing quick and easy displays to internal and external users when searching for the desired format of particular records. Patrons want and need access to this specific format information in the brief displays in the catalog, and as many ILSs still cannot transpose the 33x fields into something as visible and understandable, it seems as though GMDs are here to stay – for a limited time only, of course. In some instances, libraries are consciously retaining the GMDs in older records for the sole purpose of auto generating 33x fields for these records in the future; after the 33x fields have been inserted, the GMDs will be deleted. If choosing to retain your own GMDs, consult with your vendors; they may offer the option of inserting these fields in to their RDA records prior to delivery, saving valuable technical services staff time for other purposes.

Librarians also generally agree that the 33x fields are overwhelmingly considered incomprehensible to both patrons and staff, as these fields were originally designed to be read by computers, not by living, breathing human beings. As a result, most libraries find displaying values in records that are not interpretable by end-users a bit senseless. RDA is focused on the ease for the user, and as a result has removed the use of standard abbreviations, even those as basic as p. and ill., which makes it almost counter-intuitive that libraries are wrestling with whether to display 33x fields in a traditional manner.

This doesn’t mean libraries aren’t finding ways of using these fields though. The 337, or media type field, appears to be suppressed across the board, as it rarely provides new information to patrons. And often, the terms used can be misleading. Content and carrier type seem to be clearer fields, so the combination of the two can be used to create a description that users can understand. Therefore, libraries may choose to map [338:336] to display where the 245$h currently displays in both their brief and full displays. In these cases, they may choose to suppress the specific [volume:text] combination, as it is neither useful or necessary; libraries may also find various content types too verbose or obscure, choosing more appropriate terms to display instead.

Format labels and generated icons based on fixed fields and coding seem to assist in bridging the gap—allowing some libraries to remove themselves from these issues all together by taking away the need for either the GMD or the 33x fields being displayed. Facets and icons overcome the fact that GMDs are general and lack specificity. However, these fixed field icons may not capture the content and media aspects of complex and hybrid records effectively. Additionally, while icons may be visible to the public, staff members may not be able to view the icons, depending on your ILS.

Options abound at this point, and libraries will continue to respond in creative ways, learning from each other and making decisions based on their own internal and external user needs. The important thing to note is the following: Despite the ways your library chooses to reconcile these fields, do not – and I repeat – DO NOT remove this new RDA data from your records. No one has any idea what systems of the future will offer in terms of capabilities, and this field promises to be an amazing data gold mine in the future.

~Ashley Moye~

 Technical Services Law Librarian (TSLL)  is an official publication of the Technical Services Special Interest Section and the Online Bibliographic Services Special Interest Section of the American Association of Law Libraries.  This article originally appeared in the December 2013 issue and is reprinted here with permission.

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Kudos to CSL Alumni, Maile Wilson – the First Female Mayor of Cedar City

Graduation

Maile Wilson at Charlotte Law Graduation

The library extends their congratulations to our former SBA Senator and recent graduate, Maile Wilson, who was elected Mayor of Cedar City, Utah, this month.  Impressively, she campaigned while studying for the bar.

Wilson graciously took time out of her busy schedule to answer a few questions for the school:

What have you taken with you from CharlotteLaw?  Has any of your experiences here influenced your choice in career?

I knew even before attending CharlotteLaw that I wanted to be involved in public service and politics. Through my previous educational pursuits, I had received my undergraduate degree in political science and a master’s in public administration.  The legal education I received has helped me fulfill that dream and career path.  Not only do I feel more prepared and have a better understanding of the numerous issues that will face my community, but I also have a large network of individuals that are just a phone call away that I met during my time at CSL.

What did it feel like when you got the news of your election? 

When I first got the news that I was elected I was in shock.  My community has never had two candidates with such diverse backgrounds and although I hoped for the best, I was not sure how the election was going to turn out.  Everyone in my house was cheering as they realized that this was a historic election for Cedar City, Utah.

Mwilson

Mayor Wilson will begin her term January 1, 2014

How does it feel like to be the first female mayor of Cedar City?  The youngest in Utah?

It is an honor to be elected to serve the community where I was raised.  While I did not tend to emphasis age or gender during the campaign, since the election it has become a major focus as I am both the youngest and first female mayor in Cedar City history.   My election has shown individuals of all ages, especially our youth, that age and gender do not have to be an obstacle for their chosen career path.  Instead, I hope my story has shown that everyone should go after their dreams and put the stereotype notions aside.

What are your goals for Cedar City in your first term?

I have a 5 point plan that I will focus on during my time in office which includes: 1) Updating & expanding the City’s technology resources; 2) economic development; 3) City beautification; 4) prairie dogs; and 5) maintaining water as a major priority for growth now and in the future.

Labor Day Parade with Jaxon and Taylyn

And the CSL Library?

During my three years at CSL I spent countless hours studying in the library. This not only gave me an opportunity to work with my fellow classmates to better understand the law, but it also allowed me to develop lifelong friendships with the other CSL students and faculty.

So congratulations, Mayor Wilson —  I know I speak for the entire library when I say that we are so proud of you and your accomplishments!

~Ashley Moye~

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Advanced Legal Research Student’s Corner – A Research Guide by Charlotte Law students, for Charlotte Law Students

ALRStudentsCorner

While law school may feel like a solitary journey at times, one of the strongest resources our students have are each other.  From your classmates to your upperclassmen to your alumni, each and every individual here at Charlotte Law has something to share with you.

Librarians here develop Research Guides for our patrons, featuring a range of information tools designed to assist you with your research and study at Charlotte School of Law.  They are a pathway to library resources most relevant to your area of study and contain recommended library resources – books, databases, journals and websites, as well as helpful research tips.

But one guide stands out among these, as it is composed solely of content created by your colleagues: ALR Student’s Corner: Specialized Legal Research Tips.

One of the assignments for Charlotte Law’s Advanced Legal Research course is to create a posting for the Charlotte Law Library blog on various resources for legal research, ranging from semester to semester to cover specialized legal databases, free online resources, print materials, mobile applications and legal blogs.  These postings focus on reviewing the resources from the perspective of a law student or legal professional, detailing strengths and weaknesses and methods of access and often teach the reader how to use these resources both effectively and efficiently.

All of these postings have been combined in to a comprehensive guide, chock full of brilliant content applicable to each and every one of you.  Explore this guide to find our more, learning from our students how to locate and access the resource, context for use of the resource and specific research tips.  You’ll also find examples of these uses as well as see graphics of the resources themselves.

Click here to view all Advanced Legal Research student postings on the Charlotte Law Library blog.

And as always, don’t hesitate to ask your friendly library staff for assistance!

~Ashley Moye~

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Trick or Treat: 2013 PALS Halloween Celebration

HalloweenCSL2013

Last Friday, children streamed through the halls of Charlotte Plaza, enjoying the annual Halloween festivities organized by PALS (Parents Attending Law School).  While the library’s temporary location did prevent us from being able to turn our floor into a Halloween wonderland, we were able to represent in style by commandeering a table and carving out our own spooky niche to distribute candy to our tiniest members of the Charlotte Law community.  We’re already looking forward to next year, when we will have the opportunity to transform our new space into another Halloween wonderland…

Check out some pictures from earlier celebrations here and here.  And until next year, stay safe and enjoy your candy!

Straws for display purposes only.  Do not eat.

Straws for display purposes only. Do not eat.

~Aaron Greene & Ashley Moye~

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